Compliance Portal

The compliance portal is available to complement our compliance assessments (FRA’s, H&SRA’s, DAA etc.). Comprised of an online utility that permits all our clients to view compliance via a dashboard, view and download reports, plus review and manage actions.

The portal enables clients to track, manage and report on compliance across a singular or multiple sites. A flexible and easy to use system, powered by Risk Warden, that can be tailored to each client’s operational and management requirements, optimising business processes, compliance, whist reducing operating costs and exposure to risk.

Dashboard Login

Track, Manage and Report on Compliance

Property Risk Assessments

Once we have undertaken and published assessments, access will be granted to view and download the reports. A copy of the report will be stored and archived on the portal.

The document can be downloaded as a PDF, actions will be extracted to a separate part of the portal and can be managed and updated.

Compliance Dashboard

As soon as you log in you will be greeted by a dashboard that can be fully customisable to display all your company’s key metrics and compliance status.

All the data you or your team require can be displayed here, giving you the perfect view of compliance and performance.

Action Plan

Actions are extracted from all assessments, inspections, and audits we undertake, detailed in an action plan to permit allocation and management of each action.

Internal Monitoring

An online tool that will enable you to manage and develop internal inspections and audits in accordance with the business needs.

During inspections you be able to complete live logs that sync automatically to create real time records of compliance monitoring and documentation. The status and actions for all departments and sites will be reflected on the dashboard, and available to review, delegate and monitor.

Report Generator

The compliance report is set up to give you full control of what information is used to compile the compliance score. Resulting in not just a check on statutory compliance, but also compliance with internal policies and procedures, or even contractors’ compliance to their service levels.

Incident & Accident Reporting

This module provides a central location for the reporting and investigation of incidents.

The reporting module is completely customisable to suit your business requirements and can include the following functionality:

Instant Email Notification
Multi-Stage Action Assignment
Live Status
Investigation
Risk Analysis
Link to Hazard Register
Site Security Levels
Private Notes
Injury Management
Document Management
Graphical Analysis and Reporting
Scalable analysis of Monthly LTI/MTI/FAI Incidence and Frequency Rates
Lost Time Management
Reporting and Export Functions including Register of Injuries.

Compliance Management

Powerful site compliance reporting allows a total view of compliance documentation and its status across your entire portfolio. Even if you have thousands of sites to manage, a simple colour-coded system means you can easily identify any gaps in compliance documentation which site is missing certain documentation and who is responsible.

Action Management

The Action Management module enables users to manage & track these actions, continuing the audit trail to compliance. Actions can be assigned to any user that has access, including contractors, to manage and update. Whenever an action is linked to a report, the system will automatically provide you with a link to the document that the action relates to, as well as showing you the details for the selected action, including when and by whom the action was created, as well as who has looked at or amended the action giving you a complete history of what has happened to the action.

Site Management

Site compliance reporting and scoring provides an easy way of seeing a site’s compliance readiness. The reporting is fully customisable, allowing you to show exactly what site compliance means to you and how close each site is to achieving it. It’s also easy to see multiple layers of responsibility for large tasks, site documentation, and even individual actions.

Asset Management

Providing the capability to track and manage the inspection status of each individual asset across a portfolio of properties. Each type of asset can be set to have specific inspections required, enabling detailed tracking and analysis to be carried out.

Record Management

Property documentation is also represented via an intuitive calendar providing a useful snapshot of what is happening at the selected site. Documents and Scheduled Visits/Documents are differentiated by green circles and red squares. The system can also automatically update scheduled visits based on report frequencies and upload dates to ensure that repetitive tasks are completed throughout the year.

Document Management

The capability to upload, download and share any kind of document or file: from Word or Excel documents to images or CAD drawings. Documents and files are opened using applications installed on the user’s device. This means there is no limit to the type of file that can be stored. Overdue or scheduled documents can also be detailed by searching within date ranges for specific document types, for example, Health & Safety Audit or Lift Insurance Certificate.

The Benefits

The compliance portal is a highly efficient compliance system, designed for compliance and customisable to meet the needs of the individual organisation. The portal provides simple and effective management across an array of compliance disciplines, Health & Safety, Fire, DAA, Legionella; and can be enhanced and customised to meet many other requirements.

Internal monitoring will be simple and efficient, the portal can be customised and utilised for all monitoring needs, internal inspections, assessments, and audits. The checklists, and templates are customisable for individual requirements, storing reports, extracting actions, updating the dashboards, and making all compliance information available for management to review.

As soon as you log in you will be greeted by a fully customisable dashboard featuring all your company’s key metrics and compliance. All the data you or your team require can be displayed here, giving you the perfect view of compliance and performance.

Whether you’re at the office, on-site, or visiting another country, the Portal is accessible from anywhere. Full functionality is available on mobile and tablet, so you will be able to manage data and documentation at your convenience.